Project Kick-off

May this practice guide us to inspire and ease the launch of a project.

Proposal

Let's check before hand the Proposal and Workplan set for the project by the person or team that lead the proposal setting process

Team members and contact

Name:

Mail:

Phone:

Outlining project canvas

We will find a Project Canvas template in the project folder template. It will help us to outline what's the project about and bring everybody to the same page, clarify doubts, deepen some aspects, etc. Let's duplicate the Project Canvas template and add it in our project folder.

Team Communications

Slack channel # for instant and asynchronous messages

Mail for client communication

Team minutes doc as team diary of the ongoing work. We can find Team minutes template in the project folder template. Let's duplicate the template and add it in our new project folder.

Communications with client

Name and role of contact person:

Mail:

Slack if open to join:

Others:

Team meetings

For example, our weekly status meeting will be every Wednesday from 13.00 to 14.00 over Jitsi. We will meet with the client every Monday from 12.00 to 13.00

Project Kick-off agreements

Let's open up the space with the team about any of the above points or new Kick-off agreements we want to carry on during this project

Project coordinator tasks

Update the Dashboard spread with the project details. Update the Time tracking spread and invite the rest of team members to fill it in.